Privacy Policy

Effective Date: August 7, 2025

Last Updated: October 7, 2025

1. Introduction

This Privacy Policy describes how New York Event Contract Exchange, Inc. ("we," "us," "our", or "NYECX") collects, uses, discloses, and protects information when you visit our website at https://nyecx.com (the "Site").

NYECX is committed to protecting your privacy. This policy explains what information we collect, how we use it, and your rights regarding your personal information.

Important Note: This Privacy Policy applies only to our marketing website. If you become a registered participant on our trading platform, separate and more comprehensive privacy terms will apply to your use of our institutional trading services.

2. Information We Collect

2.1 Information You Provide to Us

We collect information that you voluntarily provide when you:

Contact Us: When you submit inquiries through our contact forms, we collect your name, email address, company name, phone number, and any other information you choose to provide in your message.
Request Information: When you request whitepapers, research reports, or other materials, we collect your name, email address, company name, job title, and professional information.
Subscribe to Updates: When you sign up for our newsletter or market updates, we collect your email address and any other information you provide.
Attend Events: When you register for webinars, conferences, or other events we host, we collect your name, email address, company information, and related professional details.

2.2 Information We Collect Automatically

When you visit our Site, we automatically collect certain information about your device and how you interact with our Site:

Device Information: IP address, browser type, operating system, device identifiers, and referring/exit pages
Usage Information: Pages visited, time spent on pages, links clicked, and other actions taken on our Site
Location Information: General geographic location based on your IP address

We collect this information using cookies and similar tracking technologies. See Section 5 below for more details.

2.3 Information from Third Parties

We may receive information about you from third-party sources, including:

Business partners and referral sources
Publicly available sources such as LinkedIn or company websites
Marketing and analytics service providers

3. How We Use Your Information

We use the information we collect for the following purposes:

3.1 Business Operations

To respond to your inquiries and provide information you request
To send you research, whitepapers, and educational materials
To communicate with you about our services and platform
To process event registrations and manage attendance

3.2 Marketing and Communications

To send you newsletters, market updates, and promotional materials (with your consent where required)
To inform you about new products, services, and features
To conduct market research and understand industry trends
To personalize your experience on our Site

3.3 Analytics and Improvement

To analyze how visitors use our Site and improve its functionality
To understand user behavior and preferences
To test new features and optimize user experience
To generate statistical and aggregated data about our audience

3.4 Legal and Security

To comply with legal obligations and regulatory requirements
To protect our rights, property, and safety and those of our users
To detect, prevent, and address fraud, security issues, or technical problems
To enforce our Terms of Use and other policies

4. Legal Basis for Processing (For EEA/UK Users)

If you are located in the European Economic Area (EEA) or United Kingdom, we process your personal information based on the following legal grounds:

Consent: When you have provided explicit consent for us to process your information
Legitimate Interests: When processing is necessary for our legitimate business interests, such as improving our services, marketing, and security
Contractual Necessity: When processing is necessary to respond to your inquiries or provide services you request
Legal Obligation: When processing is required to comply with applicable laws

5. Cookies and Tracking Technologies

5.1 What Are Cookies

Cookies are small text files stored on your device when you visit our Site. We use cookies and similar technologies (such as web beacons and pixels) to enhance your experience and collect usage data.

5.2 Types of Cookies We Use

Essential Cookies: Necessary for the Site to function properly
Analytics Cookies: Help us understand how visitors interact with our Site (e.g., Google Analytics)
Marketing Cookies: Used to deliver relevant advertisements and measure campaign effectiveness
Preference Cookies: Remember your settings and preferences

5.3 Your Cookie Choices

Most web browsers allow you to control cookies through their settings. You can:

Block all cookies
Accept all cookies
Receive notification when a cookie is set
Delete existing cookies

Please note that blocking certain cookies may impact your experience on our Site.

For more detailed information, please see our [Cookie Policy] (if separate) or manage your preferences through our cookie consent tool.

6. How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

6.1 Service Providers

We share information with third-party service providers who perform services on our behalf, including:

Website hosting and maintenance
Email delivery and marketing automation (e.g., Mailchimp, HubSpot)
Analytics providers (e.g., Google Analytics)
Event management platforms
Customer relationship management (CRM) systems

These providers are contractually obligated to protect your information and use it only for the purposes we specify.

6.2 Business Partners

With your consent, we may share your information with select business partners who offer services that may be of interest to institutional investors.

6.3 Legal Requirements

We may disclose your information when required to do so by law or in response to:

Valid legal processes (subpoenas, court orders)
Requests from government authorities
Protection of our rights, property, or safety
Investigation of fraud or security issues

6.4 Business Transfers

If we are involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale of assets, your information may be transferred as part of that transaction.

6.5 Aggregated or De-identified Data

We may share aggregated or de-identified information that cannot reasonably be used to identify you.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

Factors we consider in determining retention periods include:

The nature of the information collected
The purpose for which it was collected
Legal or regulatory requirements
Our legitimate business needs

When we no longer need your information, we will securely delete or anonymize it.

8. International Data Transfers

Our Site is operated from the [United States/relevant jurisdiction]. If you are located outside this jurisdiction, please be aware that information we collect may be transferred to, stored in, and processed in countries that may have different data protection laws than your country of residence.

For users in the EEA/UK: We ensure that adequate safeguards are in place for international transfers, such as Standard Contractual Clauses or other approved transfer mechanisms.

9. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

9.1 Access and Correction

You have the right to access and update your personal information. Contact us to request access or corrections.

9.2 Deletion

You may request that we delete your personal information, subject to certain legal exceptions.

9.3 Opt-Out of Marketing

You can opt out of receiving marketing emails by:

Clicking the "unsubscribe" link in any marketing email
Contacting us directly at [privacy email]
Updating your preferences in your account settings (if applicable)

9.4 Additional Rights (EEA/UK Users)

If you are located in the EEA or UK, you also have the right to:

Object to processing of your personal information
Restrict processing in certain circumstances
Data Portability: Receive your information in a structured, commonly used format
Withdraw Consent: Where processing is based on consent
Lodge a Complaint: With your local data protection authority

9.5 California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt-out of the "sale" of personal information (note: we do not sell personal information).

To exercise your rights, please contact us using the information in Section 13.

10. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit and at rest
Regular security assessments and audits
Access controls and authentication mechanisms
Employee training on data protection
Secure data storage and backup systems

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

11. Children's Privacy

Our Site is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 18, we will take steps to delete it promptly.

12. Third-Party Links

Our Site may contain links to third-party websites, services, or resources that are not operated by us. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

New York Event Contract Exchange, Inc.
Attention: Privacy Officer
Email: privacy@nyecx.com

For users in the EEA/UK, you may also contact our Data Protection Officer at: dpo@nyecx.com

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

Update the "Last Updated" date at the top of this policy
Notify you via email (if we have your email address)
Post a prominent notice on our Site
Obtain your consent where required by law

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

15. Definitions

Personal Information: Information that identifies, relates to, describes, or could reasonably be linked to you.

Processing: Any operation performed on personal information, including collection, use, storage, disclosure, and deletion.

Site: Our marketing website located at https://nyecx.com.

You/Your: The individual accessing or using our Site.

Your Consent

By using our Site, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.